QuickBooks bookkeeping for Inland Empire businesses

Short answer: A QuickBooks bookkeeper in the Inland Empire sets up QuickBooks Online to match how your business runs, with classes for each yard, truck or crew, projects for job costing, and bank rules for your real vendors. Every bank feed line is reviewed, accounts are reconciled and a closing date is set each month. The subscription stays in your name.

QuickBooks is only as good as the setup

Most owners we talk to already have QuickBooks Online. The software is fine. What goes wrong is the setup: a chart of accounts copied from a template, bank rules that guess wrong, and a bank feed that was accepted in bulk without a look.

We keep your books in QuickBooks Online and set it up to match how your business actually runs.

Setup that fits an IE operator

• Classes or locations for each yard, store, truck or crew, so you can see profit by unit
• Projects for job costing if you build, install or repair
• Items and products set up so sales and cost of goods land in the right accounts
• Bank rules written for your real vendors: fuel cards, parts houses, equipment dealers
• Fixed assets and loans for trucks, trailers, forklifts and equipment
• Sales tax set up for the products and locations that need it

Common QuickBooks setup mistakes

These are not rare. We find at least one of them in most files we open. Each one is fixable, and each one changes what your reports say.

• Every truck repair and every oil change in one account, so cost per unit is invisible
• Fuel card payments recorded as fuel expense, and the fuel charges recorded again
• Customer deposits recorded as income before the job starts
• Sales tax collected but recorded as sales
• Payroll entered as one net check instead of wages, taxes and withholdings

The monthly routine in QuickBooks

1. Review the bank feed Every line gets reviewed. Nothing is accepted in bulk.
2. Match, not duplicate Payments get matched to invoices and bills so income is not counted twice.
3. Reconcile Bank, card and loan accounts tie to statements in the reconcile tool.
4. Close the period We set a closing date so last month cannot be changed by accident.
5. Send reports Profit and loss, balance sheet and any class or project reports you rely on.

Already on QuickBooks Desktop?

Plenty of Inland Empire businesses still run QuickBooks Desktop on one office computer. If you want to move to QuickBooks Online, we can plan the move with you. Moving is also a good moment to fix the chart of accounts instead of carrying old problems forward.

Your access, your file

The QuickBooks subscription stays in your name. We get accountant access. If you ever stop working with us, you keep the file and its history.

Where we work

We keep books for businesses across Riverside County and San Bernardino County.

• Chino
• Corona
• Fontana
• Moreno Valley
• Murrieta
• Ontario
• Rancho Cucamonga
• Redlands
• Riverside
• San Bernardino
• Temecula
• Upland

Questions